Executive Assistant

Supports: Executive Director, Finance Director, and Director of Development, Advancement & Fundraising Type: Contract; Part-Time to Permanent; or Part-Time Price Range: $20 - $40/hour depending on experience Hiring Contact: Rachel Hanley, Director of Development, Advancement & Fundraising, rhanley@pways.org About Pathways Pathways, Inc. is a 501(c)(3) nonprofit organization dedicated to supporting adults with chronic mental health conditions. Our mission is to empower adults with mental health challenges through housing and compassionate care, fostering recovery, growth, and a purposeful life. We create a safe, supportive, and inclusive environment where individuals living with mental health challenges can thrive in the community—not just survive. We provide housing and recovery-focused services to help our clients lead more independent, fulfilling lives. Mental health impacts everyone, and the need for comprehensive community-based support has never been greater. At Pathways, your work directly contributes to improving lives, reducing stigma, and building a stronger, more empathetic community. If you're passionate about mental health, community care, and being part of a team that makes a real difference, we’d love to hear from you. Job Summary: The Administrative Assistant provides direct support to the Executive Director, Finance Director, and Director of Development, Advancement and Fundraising by handling a variety of administrative tasks. This role is essential in ensuring efficient office operations, assisting with vendor communications, coordinating meetings, and supporting key organizational initiatives. Duties and Responsibilities: - Manage scheduling, calendars, and meeting logistics - Prepare materials for board meetings or leadership presentations - Maintain confidential records and sensitive documents - Provide administrative support on special projects - Take meeting minutes when necessary - Assist with basic human resource tasks - Prepare and organize financial documents and reports - Assist with expense tracking - Help maintain financial records and digital filing systems - Assist in tracking grants, budgets, and account reconciliations - Help coordinate donor mailings and acknowledgments - Maintain and update donor database/CRM - Assist with planning and execution of fundraising events - Keep development calendar updated - Create and schedule social media and newsletter content (as assigned) - Assist with grant application support (gathering data, proofreading, etc.) Skills and Qualifications - Strong team player with a collaborative mindset. - Excellent organizational and problem-solving skills. - Compassionate, dependable, and committed to follow-through. - Strong written and verbal communication abilities. - Ability to prioritize tasks effectively in a fast-paced environment. - Adaptable and willing to take on new challenges to support the organization's growth. - A desire for continuous learning and professional development. - Proficiency in Microsoft Office Not necessary, but a bonus if you are familiar with the following: - Proficiency in mail merge for Outlook/Word/Excel - Proficiency in QuickBooks. Education and Experience - High school diploma or equivalent required. - Proficiency in Microsoft Office 365 and general computer skills. - Energetic, motivated, and eager to contribute new ideas and take on projects.